咨记Ziji

Ziji (咨记) is a Chinese-language prACTice-management system built for mental health counselors rather than for the General public. It combines everyday office workflows—APPointment scheduling, CLIent intake, case files, consent signing, and team permissions—with AI-assisted transcription and session-note drafting. The product is positioned as an assistant to Professional counselors, not as a chatbot that provIDEs therapy or diagnosis.

What it does

Ziji centralizes the administrative and documentation work that often gets scattered across messAGIng apps, Notebooks, and local files. Counselors can share booking and intake links, collect client Information before a first session, upload session audio, generate transcripts, and turn those transcripts into structured clinical notes. It also supports electronic infORMed-consent signatures and creates timestamped PDF evidence files for recordkeeping. The platform is available through a web workspace and a WeChat Mini Program, with heavier processing tasks handled on the web.

Key capabilities

• Scheduling and intake: clients can request appointments and complete intake forms through shared links without creating an account.
• Structured case files: client records are organized by status and can include intake data, session notes, and signed documents.
• Transcription and AI notes: uploaded session audio is transcribed, then used to draft SOAP or DAP-style notes; templates can be customized.
• Review support: AI can suggest case-review angles or topics for the next session, while the counselor remains responsible for professional judgment.
• Consent and evidence: electronic consent forms can be signed online, with timestamped PDF records generated for archival use.
• privacy controls: the product describes encryption, identity de-identification before AI processing, data export, and deletion options.
• Team management: a beta team edition adds roles, access controls, audit logs, and a public booking page.

Who it is for

Ziji is intended for independent counselors, private practices, psychological studiOS, and university counseling centers that need a more structured way to manage appointments, case records, consent documents, and session documentation. It is not designed for ordinary consumers seeking therapy, and it does not replace clinical supervision, diagnosis, or a counselor’s own notes and judgment.

How to get started

Users typically register for a web workspace, create booking and intake links, and share them with clients. After a session, the counselor uploads audio, reviews the transcript and AI-generated draft, edits the note, and files it in the client’s record. Consent links can be sent when needed, and records can be exported for backup or case closure. The mobile mini program is best for checking schedules and records; transcription and other heavy tasks are mainly done on the web.

Pricing and access caveat

Ziji offers a free trial and then uses subscription pricing for indiVidual users. A team veRSIon is described as invite-only beta, so availability and terms may vary. Exact plan prices, version details, and developer information are not clearly specified in the available material. Counselors should confirm current pricing, data-handling terms, and compliance features directly before adopting the system, and should treat all AI-generated notes as drafts requiring human review.